On December 4–5, 2024, Riyadh hosted the World Anti-Doping Agency (WADA) Executive Committee and Foundation Board Meetings, a pivotal global event gathering ministers, international sport federation presidents, and stakeholders committed to preserving the integrity of sport. These high-level meetings marked the adoption of WADA’s 2025–2029 Strategic Plan, reinforcing its global leadership in anti-doping efforts.

Langpros was entrusted with providing a comprehensive multilingual communication solution for this hybrid summit, ensuring flawless integration of technology, remote interpreting, and audio-video streaming for a seamless experience, both in person and online.

Objectives

• Provide real-time interpretation in French, Japanese, Spanish, and Arabic for both on-site delegates and remote participants.
• Deploy state-of-the-art Bosch systems to manage microphones, interpretation, and audio distribution.
• Ensure smooth hybrid participation by integrating interpretation into both the in-room setup and remote conferencing platform.
• Overcome logistical challenges associated with tight deadlines and a constantly evolving agenda.

Solution

Langpros implemented a turnkey technical solution tailored to the unique demands of this high-stakes event:

• Bosch IR Interpretation System: Interpretation was handled remotely by seasoned interpreters, while Bosch Infrared transmitters delivered crystal-clear translation audio to the 200 on-site delegates via receivers and headsets.
• 80 Bosch Dicentis Wireless Microphones: These were used for delegate participation, ensuring flexibility and premium sound quality without extensive cabling, ideal for dynamic seating and layout changes.
• PTZ Camera Integration with Bosch Dicentis: Two Pan-Tilt-Zoom (PTZ) cameras were programmed with automatic presets that corresponded to each Dicentis microphone unit.
  • This meant that when a delegate activated their microphone, the camera automatically switched to the pre-assigned angle, ensuring accurate and professional visual coverage without manual camera control.
  • The system leveraged the Bosch API to trigger camera positioning based on the microphone’s ID, streamlining the live feed for both documentation and remote viewing.
• Streaming & Hybrid Support: Langpros managed the live audio and video streaming, integrating interpretation channels into the virtual meeting platform. This ensured that remote attendees experienced the same high-quality, multilingual communication as those on site.

Challenges and Strategies

• Last-Minute Notice: The request for full technical setup, including remote interpreter coordination and hybrid system integration, came on short notice. Langpros rapidly mobilized its international local technical experts to meet the timeline.
• Dynamic Agenda Changes: Frequent updates to the meeting schedule required real-time adjustments in interpreter allocation, microphone settings, and streaming coordination. Our team remained agile throughout, maintaining constant communication with event organizers and adapting swiftly.

Results

• Multilingual Access Achieved: Interpretation in all four languages was delivered with zero downtime, covering all agenda sessions across both days.
• Enhanced Hybrid Experience: Remote participants received synchronized interpretation and video streams with PTZ camera support, enhancing engagement and comprehension.
• Positive Feedback from Stakeholders: WADA representatives and high-level delegates commended the clarity, reliability, and professionalism of the interpreting and AV support.

Conclusion

Langpros’ execution at the WADA 2024 meetings in Riyadh underscores our ability to operate at the intersection of language, technology, and diplomacy. Our tailored use of Bosch IR systems, Dicentis wireless microphones, PTZ automation, and remote interpretation ensured a fully integrated hybrid experience for a critical global assembly. Despite the compressed timeline and operational complexity, Langpros delivered with precision—further cementing our position as a trusted language and event solutions partner for international organizations.